{"id":2436,"date":"2018-06-07T00:00:00","date_gmt":"2018-06-07T00:00:00","guid":{"rendered":""},"modified":"2019-08-22T08:56:34","modified_gmt":"2019-08-22T08:56:34","slug":"gdpr-and-data-privacy-at-genkijacs","status":"publish","type":"post","link":"https:\/\/www.genkijacs.com\/blog\/gdpr-and-data-privacy-at-genkijacs\/","title":{"rendered":"GDPR and Data Privacy at GenkiJACS"},"content":{"rendered":"<p>&nbsp;<\/p>\n<div class=\"post\">\n<div class=\"title\"><\/div>\n<p>|<\/p>\n<div class=\"entry\">You\u2019ve probably heard about the new European data privacy law GDPR. To make sure that GenkiJACS is doing everything right, we\u2019ve rewritten our<a href=\"https:\/\/www.genkijacs.com\/privacypolicy.htm\"> privacy policy<\/a> recently.<br \/>\nHowever, we also decided to take this as an opportunity to examine the data that we require from students, how we store it, and how long we store it for.<b>Data We Require<\/b><br \/>\nFirst, we should make a distinction between the two kinds of people we work with:<br \/>\n1) Our students<br \/>\n2) Everyone else<\/p>\n<p>We require quite a bit of information from our students, so that we can provide the best possible service for those students. All the information we request is either for us to use to help students, or to provide to one of our service partners (accommodation provider, internship provider, etc.). We try not to ask for any information that we don\u2019t use.<br \/>\nFrom everyone else (i.e. people who aren\u2019t yet our students), we don\u2019t require any information at all. We use Google Analytics on our website, to track how many visitors we have and what they do on our site, but this data is only used in aggregate, not to track individuals. We\u2019ve set Analytics so that user data is anonymized. Basically, we don\u2019t need to know much information about anyone who isn\u2019t a customer, and because having personal data is a potential problem, we\u2019d prefer not to have that data!<br \/>\n(For the record, we also don\u2019t sell anyone\u2019s data.)<\/p>\n<p><b>How We Store Data (And How Long For)<\/b><br \/>\nIn 2018, we (finally!) switched over to using a full-featured school management software system, which has the added benefit of storing student data very securely. We\u2019ve never had a data breach, and with our new system, the odds of ever having one are even lower.<br \/>\nWhen we switched over to our new system, we purged all old student data, with the exception of names and study periods for former students (so that we can give discounts to returning students, and send transcripts when required). For new data, we plan to keep student data in our system for two years after study is finished, then to delete all data except names and study periods. There\u2019s one exception: the Japanese government requires us to keep detailed records for everyone who applies for a student visa through us for 3 years from date of application.<\/p>\n<p>Basically, we only want the minimum data possible to provide the best services possible, and we want to keep that data for as little time as possible. We take our responsibility with customer data very seriously.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; | You\u2019ve probably heard about the new European data privacy law GDPR. To make sure that GenkiJACS is doing everything right, we\u2019ve rewritten our privacy policy recently. However, we also decided to take this as an opportunity to examine the data that we require from students, how we store it, and how long we&#8230;<\/p>\n","protected":false},"author":2,"featured_media":2472,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4,17,18],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Genki Japanese and Culture School - GDPR and Data Privacy at GenkiJACS<\/title>\n<meta name=\"description\" content=\"News and commentary from GenkiJACS, a Japanese language school in Fukuoka, Japan\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.genkijacs.com\/blog\/gdpr-and-data-privacy-at-genkijacs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Genki Japanese and Culture School - 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