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Measures taken at school Policy for current and new students Travel advice
COVID-19 Measures and Policy
Measures taken at school Policy for current and new students Travel advice
Coronavirus and GenkiJACS
Due to the number of coronavirus cases in Japan increasing recently, the Japanese government has declared a state of emergency for Japanese big cities including Fukuoka and Tokyo and now Kyoto, and ask people to stay in their homes and practice social distancing until May 31st. No students or staff at GenkiJACS have been confirmed or suspected of a coronavirus infection, but out of an abundance of caution, we have now stopped all in-person classes in Tokyo, Fukuoka and Kyoto, and only offer online classes until May 29th 2020. Depending on future conditions, it is possible that this period will be shortened or extended.
As of now, the schools will be closed as follow:
- Tokyo: From April 6th to June 1st
- Fukuoka: From April 13th to May 18th
- Kyoto: From April 20th to May 18th
- Advising students on procedures to prevent possible infection directly and through posters and other methods.
- Keeping a 24/7 line for all students open.
- Posting information on our website, Facebook page, and other public locations.
- Organizing all classes virtually, using Zoom online meeting software.
- Cleaning all tables, doorknobs and handrails every day with disinfectant.
- Providing hand disinfectant in all classrooms and shared spaces at school.
- Providing free masks and rubber gloves to all students and staff who want them.
- Installing anti-bacterial and virus protection devices in shared spaces at school.
- Advising students on procedures to prevent possible infection directly, and through posters and other methods.
- Visually and verbally checking student and staff health condition each morning, and checking the temperature of anyone who is not in perfect health.
- Posting information on our website, Facebook page, and other public locations.
- Avoiding places where lots of people congregate when taking students outside of school.
- Not allowing visitors inside the schools.
- Allowing students to change schools without additional fees.
- Anyone with transit flights going through Korea or China and the counties listed here https://www.mofa.go.jp/ca/fna/page4e_001053.html are advised on what to do when in transit or asked to potentially change their flight paths.
- Students who have spent time in China, South Korea, or any country on this list https://www.mofa.go.jp/ca/fna/page4e_001053.html are required to wait 14 days before attending classes.
- Students who are unable to attend class physically can attend virtually, using Zoom online meeting software.
- All teachers and staff who have symptoms associated with coronavirus (and are not diagnosed with a different illness) are required to not attend school for 14 days, and are provided with special paid leave or remote work.
- Avoiding places where lots of people congregate when taking students outside of school.
We will, of course, keep you updated with any new information, and we’re looking forward to seeing you in Japan!
Online classes at all our schools are provided at no extra cost. This means that if you take online classes instead of the in-person classes that you originally booked, you still have the right to take corresponding weeks of in-person classes. You can either extend your stay and take these weeks after the state of emergency has passed, or come back anytime in the next two years to use these weeks for no extra tuition cost. (Additional accommodation costs will of course apply if you book accommodation through GenkiJACS.) Please note that we cannot refund any weeks for which online courses were taken.
Current Policy
(as of May 11, 2020)
- Affected Students The restrictions below will be applied to all students in either of the following situation:
- Students who are from or stayed in the following countries/areas within 14 days of arriving in Japan:
- China
- South Korea
- Countries in the following list: Travel restrictions countries
- Students from anywhere who experience symptoms associated with coronavirus (fever over 37.5 degrees for 4 days or more, dry cough, fatigue) within 14 days before arriving in Japan, or after arriving in Japan, and are not diagnosed by a doctor with a specific other illness
- Restrictions Students meeting the conditions above may not attend school for 14 days after arriving in Japan. If scheduled to stay with a host family, they may be required to stay in special accommodation* for this period. During this period, they may attend their originally scheduled classes virtually (online, using video meeting software) without additional charge. Any weeks of class that they miss will be credited to them, to be added to the end of their study, taken during a pre-planned holiday period, or kept as credit for up to two years from the originally planned date of study.
- Cancellation policy The conditions here supersede GenkiJACS' normal cancellation policies, and are in effect until May 31, 2020.
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- If a student becomes unable to come to Japan because of flight cancellation, health problems, or government restriction, the student may postpone their study for up to two years from the originally planned date of study without any additional charges, regardless of how late the postponement is in advance of the planned study date.
- If a student becomes unable to come to Japan within two weeks before study starts because of flight cancellation, health problems, or government restriction, and wishes to cancel their study, GenkiJACS will refund all fees except any expenses that GenkiJACS has incurred, upon receipt of proof of flight cancellation or health problem.
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- If a student currently at school is required to return home by order of their government or local authority, the student may postpone the remainder of their study for up to two years without any additional charges. So, for example, if a student was scheduled to study for four more weeks, but must return home, they may come back to Japan any time within the next two years and study for four weeks for no additional cost.
- If a student currently at school is required to return home by order of their government or local authority, and wishes to cancel the remainder of their study, GenkiJACS will refund all fees except any expenses that GenkiJACS has incurred.
Note: all refunds are on a weekly basis, any week/term started cannot be refunded
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- When in-school lessons cannot be provided, online lessons will be provided instead, at 2/3 of the normal cost. The difference in cost will be credited to the student, to be used at any time within the next two years.
- In conditions other than the above, GenkiJACS' normal policies will apply.
* If you are unsure about where to self-quarantine, contact us and we will help you.
Travel advice
Flight / Health
- Please read this travel restrictions update from the Japanese government from March 27th: Strengthening border measures related to novel coronavirus (COVID-19): Visa restrictions
If you are coming from or transiting via zones deemed at risk by the Japanese government, we recommend that you use precaution and follow these guidelines:
- Wear a mask at all times
- Keep to the basic rules of hygiene
- Wash your hands regulary (every hour if possible)
- Gargle with a mouth gargling solution
- If you are coming from or transiting via zones under the travel restrictions decided by the Japanese government please note that:
- *You will not be able to fly directly to Fukuoka and will need to fly to either:
- Tokyo
- Osaka
- **The Japanese government will ask you to self-quarantine for 14 days in a hotel/accommodation you will need to have booked yourself
- **You will not be able to use public transports during this quarantine
* South Korea, China (including Hong Kong and Macau)
** USA (from March 26th), South Korea, China (including Hong Kong and Macau)
Travel insurance
- Your travel insurance may be affected by the current situation. Before travelling, we recommend that you check your travel insurance policy carefully and contact your travel insurer if you have questions or concerns about whether you are covered by your insurance policy for any potential COVID-19 related expenses. Travel insurance cover differs from company to company.
- For students that have booked a travel insurance with us, we confirm here that this travel insurance covers cases involving the coronavirus.